Working Party

Field Working party planned for Sunday 5th June @ 10am

Loads of strimming to be done and plenty of other bits and bobs

See you there

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Playing Field AGM 06-June-11

Playing Field AGM 06-June-11

7pm

Rookery Tavern

Agenda

1. Minutes of last AGM
2. Officers Reports
a. Chairman’s report presented by JD
b. Treasurers report presented by GB and attached
3. Committee Elections
4. Any Other Business

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AGM Cancelled

Due to unforseen circumstances tonights AGM is cancelled. More details will be posted as soon as another date is decided upon

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Notice of EHPFA AGM

Ettiley Heath Playing Field Association (Charity Commission No. 520049)
Annual General Meeting
02 May 10, Rookery Tavern, 6.30pm

Present:
…Apologies:

1. Minutes of last AGM
2. Officers Reports
a. Chairman’s report presented by JD
b. Treasurers report presented by GB and attached
3. Committee Elections
4. Any Other Business

AGM to be followed by Welly Wang planning discussion

Date of next general committee meeting: 6th June 11

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Minutes of April Meeting 2011

Ettiley Heath Playing Field Association (EHPFA) General Committee 

4th April 11, 6.30pm, Rookery Tavern

Present: Duncan Muir, Vicky Muir, John Davies, Jo and Graham

Apologies: Julia Birch (JB), Gordon Brookes (GB)

Welly Wanging 2011

What:

Welly Wang & Cakes/Snacks Stall & Tombola

Competition Categories:

Men,

Women,

Boys (U16),

Girls (U16),

Juniors (U10)

+Team event

6 people – no women/kids required womens throws will be made up to mens and kids get extra points somehow

As many teams as you like from each establishment: eg Ladies v Mens darts or darts v dominoes

Throws for team count for singles

Full details of scoring to be confirmed

When: 30th July 2011 11am possibly finish at 2pm

Where: Ettiley Heath field

 

How:

Equipment requirements:

Wellingtons – 4 large (similar) for seniors (Marv), 4 small for juniors (Price City?)

Gazebo – Muirs

Pasting tables – D. Gilligan

Chairs – Muirs + ROTS

Throwing line – Marv: Blue rope

Throwing area markers – Vic: Black and yellow tape

Landing area markers – Vic: Red and white tape

Measuring tape – D. Gilligan

Registration forms – Duncan

Pens – Committee (waterproof)

Leader board(s) – D. Gilligan

Prizes – Golden Boots x 6 + wooden plinths Brantano + J. Davies

Shield for team competition

Shields for shield

Paint for wellies

Hi vis vests – ROTS

Tombola prizes – Rookery + Church collection boxes

Ticket bucket & tickets – Muirs: Price City

Money containers (float) – Muirs

Posters/flyers: Printcentre Wales (Duncan)

Cakes/snacks stall  _ Cakes and Snacks  (John to chat to BBooze for some supplies)

Tombola Including sweet bucket

Notes

More strategic deployment of promotional literature this time

A4 posters for things like pubs & Clubs & church hall & schools & scout huts &  shops & Notice boards (eg salt line way, martin mcolls, cafes in town) Waitrose, Doctors, Dentists, Care homes,  Telegraph poles. Post office, Indoor Market, Sandbach Glass, Gyms, Sandwich store, Dry cleaners, Chippies

A5 for Bargain booze counter and others,

Team application: on the website

Phone up for landlord meeting and leave literature for application

Little explanation ie: Welly Wanging – Chuck your wellies

Advert in the paper

Costs to be covered initially by the account

Charge £1 for 3 throws, For Team: £10

VM/DM responsible for Welly Wang

X to be responsible for tombola

Jo to be responsible for Cakes/Snacks

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TIDY UP Working Party – 27-Mar-11

TIDY UP Working Party
27-Mar-11
10am start

Please feel free to turn up and help out

Also on the group facebook page as an event

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Agenda for April Meeting

Ettiley Heath Playing Field Association (EHPFA) General Committee 

Agenda 4th April  11, 6.30pm, Rookery Tavern

 Apologies

 Welly Wanging 2011

What

When

Where

How

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Minutes of Mar-11 General Committee Meeting

Ettiley Heath Playing Field Association (EHPFA) General Committee

Minutes 7th Mar 2011, 6.30pm, Rookery Tavern

 Present: Vicky Muir (VM), John Davies (JD), Beverly Beech (BB), Julia Birch (JB), Kathryn Simm (KS)

 Apologies: Duncan Muir (DM), Gordon Brookes (GB), Marvin Dean (MD)

 Chairman’s report (JD) Unfortunately to hold meetings in the church hall would cost £5 per visit whereas the Rookery tavern offers it’s facilities for free so it was decided to remain at the Rookery for now. Notice Board: Not yet erected due to work commitments for JD KS reiterated offer of help. This will be actioned before next meeting. Finances: as last month no further activity (Current balance £524.63. Insurance Due May/June). Fundraising:  Simon Weaver has offered Quiz. VM to action. JD wrote to Bargain Booze to request Fundraising Help. They said we could put collection boxes on the counter (JD making). They have offered to donate a bin (JD managing). Quest for Palmer Mann: ongoing. Other: The Daffs are looking good and Sandbach clean team have planted more trees by Sandy Lane but on the field. Breakfast club at the church is the last Saturday of the month from 9 to 12 – the next one is 26-Mar-11 and it was noted that it may be a good idea to get together to plan Sundays work. VM said she would be there at approx 9.30 as she had to go onto Sandbach Rugby Club. JD said he would also go along.

 Welly Wanging 2011: Date to be set in July (30th following discussion after meeting)

 The possibility of a Car Boot Sale on the Rookery Tavern Car Park was discussed. This could be on the same day as the Welly Wang. It was thought that as the April meeting was designated a welly wanging planning meeting we could discuss and make a decision then.

 Publicity: KS happy to write on behalf of the committee for the church magazine

 Working Parties

TIDY UP Working Party – 27-Mar-11 10am start

Advertise on the notice board once erected. Would be useful to get the fence fixed during this time.

 Constitution (VM): JD passed the information from the charities commission to VM

 AOB: None

 Date of Next Meeting: Mon 4th April, 6.30pm, Rookery Tavern Welly Wanging Planning

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Feb-11 Meeting Minutes

Ettiley Heath Playing Field Association (EHPFA) General Committee

Minutes 7th Feb 2011, 6.30pm, Rookery Tavern

 Apologies:

 Constitution /Poole & Alcock/Charities commission: not completed JD to action

 Website: ongoing population of minutes and agendas

 Notice Board: complete and to be erected when ground softer. Help offered by Kath’s husband (in his absence). It was thought that as well as use for field it may be helpful to the community to advertise the activities available in the church hall on this boarc

 Finances: Current balance £524.63. Insurance Due May/

Fundraising

Playground application: Planning Department stalling (see chairman’s report)

Easy Access Ramp: Planning Permission not required. Grasscrete suggested material (see chairman’s report)

 Welly Wanging 2011: To be discussed as per meeting schedule presented as part of  Jan’s management committee meeting

 Publicity

 Church newsletter

The piece in the church newsletter was well received and led to discussion regarding how the church and the field committee could become closer and more connected.

 KSimm offered to check the availability of the Church Hall for March’s meeting and it was thought it may be a good idea to alternate venues monthly.

 KSimm invited the committee members to breakfast club at the church hall that takes place on the last Sat of each month and the general feeling was that one if not more of us would attend.

 Both the Church hall and the field should be treated as a community resource and can be connected in many ways

 It was thought that the Field Committee should write something for the next church newsletter (deadline 25th march) potentially detailing a date for the Welly Wang and a couple of photos of the new bulbs in bloom     

 On June-25th the Church Hall is running a Community Users event which we have been invited to attend to raise awareness.

 School newsletter

Working Parties

Quest for Palmer Mann: ongoing see chairman’s report

 AOB

Meeting plan was agreed as follows:

Feb-11 General Committee,        Mar-11 ,                                    Apr-11 Welly Wang Planning,    

May-11 AGM,                            Jun-11 Welly Wang Planning,     Jul-11,                          Aug-11, Sep-11,                                     Oct-11 Carol Planning,               Nov-11 Carol Planning,  

Dec-11 Management Meeting,     Jan-12 Management Meeting

 

 Date of Next Meeting: 7-Mar-11

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Gen Committee Agenda Mon 7th Feb 2011

Ettiley Heath Playing Field Association (EHPFA) General Committee

Agenda 7th Feb 2011, 6.30pm, Rookery Tavern

 

Apologies

Constitution /Poole & Alcock/Charities commission

Website

Notice Board

Finances

Fundraising

Playground application

Easy Access Ramp

Welly Wanging 2011

Publicity

            Church newsletter

            School newsletter

Working Parties

Quest for Palmer Mann

AOB

 

Date of Next Meeting:

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